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Board Meeting, October 15, 2009
MONTCLAIR HOMEOWNERS BOARD MEETING MINUTES
1. Board members present were John Baker, Ray Musser, Sandie Cooper, Renee Edel, Duke Cox, and Walt Smith. Vickie Miller, the Treasurer, and Peggy Cox were also present. Mishcha McCabe is no longer a Board member since she sold her unit.
2. John Baker called the meeting to order. The minutes from the Board meeting on 7/2/09 were read and approved by the Board. The motion was made by Duke and 2nd by Sandie, the motion passed unanimously.
3. Financials were reviewed by the Board. There is $7980.83 in the account. Vickie reports that collections are going well with no problems at this time. She reports Eric and Audrey Miller (813) are moving to New Mexico and may try to rent their unit since they have been unable to sell it yet.
4. Since the last meeting the HOA hired Evergreen Tree Service to prune the 5 large ash trees near the pump-house for $150.00. It was recommended that we do this to save the trees. The trees were also fertilized by Peggy and Duke Cox.
5. Renee Edel made a motion to vote on electing Peggy Cox to replace Mishcha McCabe on the Board of Directors for the remainder of the year. John Baker 2nd. Approval was unanimous.
6. Ray Musser discussed with the Board the multiple conversations he had with John, the owner of Mesa Turf. In general, the Board has not been satisfied with Mesa Turf’s management of the landscape this year. The Board felt the company managed the subdivision much better last year. An itemized list of all spraying and fertilizing was requested by the Board, and this was reviewed during the meeting. After review it seems that Mesa Turf upheld its contract with the HOA.
The owner of Mesa Turf commented that a problem with the upkeep of the subdivision in particular is that Palisade is 1st on the canal system and this means a lot more debris in the canal water. The filters in the sprinkler system clog much more often than other neighborhoods further down the canal. The contract we had with Mesa Turf is to have this checked and cleaned monthly. The system however should be checked weekly, but this would be very costly. His opinion is that the homeowners need to be more aware of their plants and irrigation, or these problems will continue to cost the HOA money.
7. It was decided by the Board to look for another landscape company for next year. John has a contact that he will check on. Renee will call Ed Stehlin for possible leads. Sandie will talk with Palisade ‘Public Works’ for contacts.
8. Ray Musser reports continued problems with the pump. He thinks that the recent problems may be ‘motor’ issues. Ray has to service the pump 2-3 times weekly to keep it running. The Board recommended that Ray call the ‘Pump Man’. The Board also decided to have the pond cleaned of weeds in the spring. This was recommended every 2-3 years.
9. The Board has discussed the possibility of changing the neighborhood to xeriscaping in the future. This issue will be addressed at the Annual Meeting to see if there is interest.
10. John reported that there are still repeated occurrences of vehicles parking on sidewalks, oversized vehicles parking on the street, and toys etc on lawns. The Board will keep trying to educate the owners and renters.
11. Leslie (Fruit & Wine Realty) asked the Board to review the responsibilities of the HOA for the new owners Nancy and Randy (848). The Board reviewed the Covenants page 11, Article VI. John will call Leslie and explain that each owner is responsible for the upkeep of the exterior of their units, per the Covenants.
12. The Board set the dates for the next Board Meeting on 1/7/10 and the Annual Meeting on 2/14/10. The 2010 Budget will be mailed out after the 1/7/10 meeting so it can be voted on during the Annual Meeting.
13. Sandie Cooper presented a plan drawing for a request to extend her patio 4’X20’. This was reviewed and is allowed per the Covenants. The Board/A.C.C. voted on the proposal. The motion was made by Duke and 2nd by Walt. Approval was unanimous.
14. Peggy volunteered to make a ‘neighborhood information’ list for all owners. It will include names, addresses, and phone numbers.
15. Ray Musser suggested that all Board members recruit new Board members for 2010, since there has been little interest in serving on the Board. He made a motion to have Board members pay less dues for their time spent on the Board and doing neighborhood projects. There was no 2nd and the motion died.
16. The meeting was adjourned.