You are here
Board Meeting
Meeting Date:
Thursday, December 15, 2011 - 19:00
- Board meeting was called to order by President Randy Fay at approximately 7:08 pm. Board members in attendance were Randy Fay, Tanya Hawkins, Ray Musser, Duke Cox, Denny Wagner, Sandie Cooper. Also present was Vickie Miller (treasurer) and resident John Baker.
- First order of business was discussion of the budget meeting held on 11/17/11 attended by board members Randy Fay, Duke Cox, Ray Musser, Denny Wagner and Tanya Hawkins. It was agreed that $1000 budgeted to sidewalk repairs would be completed after the first of the year. It was discussed that $5,800 would be moved to the reserve fund from the 2011 budget and a goal was set for $6,220 to be transferred to the reserve fund in 2012. Ultimately the board would like to have $26,000 in the reserve fund to cover 1 year worth of expenses. The office budget was increased to $500 from $200 to allow for a $300 purchase of new QuickBooks software for the treasurer. Randy made a motion for the increase and Duke Cox seconds the motion. Duke Cox suggested that in our annual meeting that Board members ask HOA members to give ideas for possible capital improvements. $500 was added to the landscape budget to initiate plans for our xeriscape plan and John Baker will contact a landscape architect. The 2012 budget was approved unanimously.
- The annual Budget meeting was set for February 12th, 2012 at 4:00 p.m. at 865 Montclair, Kathy O’Shana’s home.
- The topic of landscape /sprinkler damage from the lawn mower was brought up and the concern is who is repairing the damages and how they are being paid for. John will ask Ed Stahlin how many sprinkler heads have been damaged to see how that needs to be addressed. The board agreed that the lawn maintenance man should be responsible for any broken or damaged sprinkler heads.
- John Baker reported on the damaged fascia and fading trim of the units at the far south and west of the division. Tanya will write a letter to the specific homeowners reminding them that it is their responsibility to coordinate the repairs and maintenance. Tanya will also give the homeowners the information regarding the brand of stain used on her units for uniformity per the HOA bylaws. It will be understood that the repairs/maintenance must be completed by the end of year 2012 or the board can arrange to have this done for them.
- Tanya showed the board members an example of the welcome brochure to hand out to new residents. Vickie will give Tanya updates on the members list to make changes to the brochure and the website. Board members agreed that they would inform Tanya of any new residents to the division.
- Items to be discussed a the annual meeting include: Dog waste, members will be informed that problem residents will pay for 2 months of dog waste pick up. All board members agreed that HOA dues for 2012 will not go up. Election of officers to replace current board members Walt Smith and Sandie Cooper.
- The next board meeting will be held on Thursday, March 15th, 2012 at 7:00 p.m.
- The meeting was adjourned at approximately 8:32 pm.
Attachment:
