Board Meeting


Posted by rfay
Meeting Date: 
Friday, March 14, 2014 - 19:00

Attendees: Bill and Teri Cardell, Sandy Cooper, Rene Edel, Randy Fay, Nancy Lewis, Ray Musser and Jack and Wilma Harbin.

Board Officers/Members:  Sandy Cooper, Don Krueger and Nancy Lewis were nominated to be Board members. Outgoing officers, Randy Fay and Ray Musser, agreed to remain on the Board.  The new officers will be Teri Cardell as President, Nancy Lewis as Vice President, Tanya Hawkins as Treasurer and Bill Cardell as Secretary.

Treasurer’s report: The report, as presented at the annual meeting, was again reviewed and is attached as part of these minutes.  

Landscaping:  Renee Edel volunteered to manage the landscaping contracts. A contract has been signed with Todd Coffin @ $55/per hour and with Ed Stahlin @ $40 per hour. Todd will be told to let Rene Edel know when he has reached $1600 in landscaping charges.  We will again trade non-mowing weeks for pruning time. 

$17,080 has been budgeted for landscape maintenance. Shrub trimming estimate: $2500 / $1600 is budgeted for 2014. Grub treatment contract: $850 (is not in the budget, but is being added into the 2014 budget). Sprinkler/Irrigation work will be done at $55/per hour with no contract. ($3000 is budgeted).

Ed Stahlin will dredge the pond this year for $750 - $800. The bid by Ed for the repair work to be done in the common area by Jack and Wilma Harbin’s house is $4080, but the original Xeriscape design was changed to remove the high point in the common area, add a swale and maintain grass in the common area. It was agreed the work needs to be done; a budget of $5K was approved. The bid by Ed for the repair to the landscaping by Walt and Carol Smith’s house is $2575; a budget of $2K was approved.

The fence around the retention pond needs to be repaired. Nancy Lewis will purchase sealant and a sprayer; Ray Musser volunteered to do the work.

Parking complaints: Complaints have been received by HOA residents concerning on-street parking in front of # 837 and # 835. Randy will call the owners to discuss the problem/resolve the issue.

To do project: Randy will send a list of member’s names that need to be updated with phone number and email addresses to Ray Musser to update the HOA’s spreadsheet.

Next meeting: June 12th at 7 pm at the house of Randy Fay and Nancy Lewis (# 848).

Meeting adjourned at 9:10 pm.