Minutes from the Montclair HOA Board Meeting. (approved at 11 Nov 2010 meeting)

1. Board members present were John Baker, Renee Edel, Tanya Hawkins, and Sharon Hytinen. Former Board members Duke and Peggy Cox were also present. Former Board Ray Musser was present for part of the discussion regarding the Covenants.

2. John Baker called the meeting to order at 7pm. The minutes from the Board meeting on 5/13/2010 were read and approved.

3. John reported on collections which are going well. Ken Blass (817) is in foreclosure. The HOA will receive its’ dues when the foreclosure is completed. John gave the treasurer’s report. We have $6423.94 in checking and $7000.00 in reserves.

4. John updated the Board on the ongoing challenges of the pump/irrigation system. The system has had some leaks which have resulted in a couple weeks without water. Luckily we had rain during those times. At the present time the system is working. Ed Stehlin made suggestions for next summer; which include installing a water aeration system and also using a safe algae growth inhibitor. Ed Stehlin is currently researching products to use. The pond will be dredged this fall once the water is turned off for the season.

5. John informed the Board how well Ed Stehlin and Todd Coffin are doing with the irrigation system and the landscape maintenance. Both communicate with John weekly and keep him informed of issues. Ed replaced all the dead landscape plants in the neighborhood since the last meeting.

6. John informed the Board that the pump-house set-up has problems that will probably need to be addressed sometime in the future. The pump-house has no access for large equipment for dredging. The pond is too small for the size of the neighborhood. The liner in the pond will need replacement eventually.

7. Ruth Young is requesting to put a sidewalk on the south side of her unit (see plan). After reviewing the proposal the Board approved her plan unanimously with the following requirement: The plan is accepted provided that Ruth Young is responsible for any repair to the sidewalk for as long as she owns the property. The HOA is not responsible for repairs. This agreement needs to be in writing.

8. Sharon reported that she called three companies for sidewalk repair estimates, however only one person called back. She will try and get more estimates.

9. The Board had a lengthy discussion regarding the clarity of the Covenants. This discussion included Duke, Peggy and Ray since they were Board members when this subject was reviewed in 2008. After much discussion the general concession was that the Board had hired attorney Joe Croker in 2008 to review our Covenants and Bylaws and to make sure all was correct. Therefore, the Board feels the Covenants are appropriate as they stand.

10. The next Board Meeting is November 11, 2010 at 7:00pm. The next meeting will review the 2011 Budget and the 2011 Landscape contract.

11. The meeting was adjourned at 8:45pm.

(Pending final approval at the next Montclair HOA Board Meeting)