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Board Meeting, January 7, 2010
1. Board members present were John Baker, Ray Musser, Sandie Cooper, Renee Edel, Duke Cox, and Walt Smith. Vickie Miller, the Treasurer, was also present
2. John Baker called the meeting to order at 7pm. The minutes from the Board meeting on 10/15/09 were read and approved by the Board. The motion was made by Duke and 2nd by Walt, the motion passed unanimously.
3. Vickie gave the Treasurer’s report. We have $10,813.00 currently in the checking account. Collections for the 1st quarter of 2010 are going well. We have enough funds to open an interest-baring saving account for the ‘reserve fund’.
4. The Board discussed landscape maintenance contracts for 2010. Mesa Turf is sending a bid. John Baker contacted Todd Coffin and he is interested. John will meet with him to get a bid. Renee suggested we talk with Ed Stehlin about irrigation upkeep only and have a different company provide the lawn maintenance. The Board agreed and she will talk with him this weekend. Ray will contact ‘High Country Lawns’ who advertised in the Palisade magazine. The Board members will bring these contracts to the annual meeting for discussion.
5. After much discussion it was decided that an interest-baring account be opened for the ‘Reserve Fund’ in the amount of $7,000.00. Duke made the motion and Ray 2nd, the motion past unanimously. Vickie and John will open the account this month.
6. The Board discussed landscape plant replacement. Some of the shrubs did not get replaced in the fall as planned because the pump was unreliable. Some members are unhappy with the delay. The Board decided that it needs to explain during the ‘annual meeting’ why the shrub replacement was delayed.
7. After much discussion it was decided that we will hire the ‘Pump Man’ to assess the problems with the pump. It is unclear if the motor or the control panel is faulty. The 2010 Budget reflects the intention of the Board to fix the pump this year.
8. The Board reviewed the 2009 Profit & Loss report and proposed a 2010 Budget. The 2010 Budget is enclosed and will be voted on by the members at the ‘Annual Meeting’.
9. The Board reviewed and approved the proxy form and the ‘Annual Meeting’ announcement form. The Board confirmed that 3 board members will need to be elected at the ‘Annual Meeting’ to replace Mishcha, Ray, and Duke.
10. The Board asked Peggy Cox to have the ‘neighborhood information sheet’ ready to handout at the ‘Annual Meeting’. She agreed to have it ready via phone conversation.
11. Sandie Cooper brought up the issue of putting a ‘pony wall’ around her patio and asked if the Architectural Control Committee has the authority to address this request. The Board agrees that the ACC does have the authority.
12. The meeting was adjourned at 9:10 pm.
2010 BUDGET
Landscape Maintenance $ 15,000.00
Landscape Replacement $ 1,000.00
Pump-house Pond Clean-up $ 500.00
Pump motor replacement $ 2.600.00
Pump motor installation $ 750.00
Irrigation Repair $ 500.00
Utilities $ 1,000.00
Office Supplies $ 150.00
Postage $ 150.00
Liability Insurance $ 2,000.00
Misc. $ 1,000.00
Reserve Fund $ 3,100.00
2009 BUDGET 2009 ACTUAL EXPENSES
Landscape Maintenance $ 14,000.00 $14,635.13 Mesa Turf
Irrigation Repair $ 600.00 $ 625.00 Ed Stehlin
Landscape Replacement $ 1,000.00 $ 1,440.29 Ed, John, Tree Serv, dog
Pump Repair/Upkeep $ 500.00 $ 967.22 PumpMan, Ed, Duke
Pump-house Upgrades $ 1,200.00 $ 1,476.00 Depend. Land.
South-end Project $ 2,100.00 $ 1,947.92 CO Vineyard
($1500 from developer) __________ ______
$ 19,400.00 $ 21,091.56
Utilities $ 1,200.00 $ 876.52
Office Supplies $ 100.00 $ 140.58
Postage $ 120.00 $ 135.73
Property Taxes $ 500.00 $ 537.48
Liability Insurance $ 1,900.00 $ 1996.00
Misc. Attorney Fees $ 500.00 $ 300.00
Reserve Fund $ 5,500.00 $ 2,883.13
TOTAL $ 27,720.00 $ 27,961.00