MONTCLAIR HOMEOWNERS BOARD MEETING MINUTES

1. Board members present were John Baker, Ray Musser, Sandie Cooper, Renee Edel, Mishcha McCabe, and Walt Smith. Vickie Miller, the Treasurer, was also present.

2. John Baker called the meeting to order. The minutes from the ‘annual meeting’ on 2/8/09 and the ‘board meeting’ on 2/26/09 were read and approved by the Board. The motion was made by Ray and 2^nd by Walt, the motion passed unanimously.

3. Renee handed out sample letters to the members of the Board which contained information for the renters in the neighborhood. The letters will be reviewed and brought to the next meeting for discussion.

4. Vickie reported on the savings account research for the ‘reserve fund’. She checked rates and rules with Wells Fargo, American National, and Grand Valley. Grand Valley had the best rates and requirements for our needs. Vickie will open the account per the motion passed on 2/26/09.

5. Vickie reported on collections. She received the year’s dues in full from Sharon Hytinen (805). Sharon refused to pay the $25.00 late fee because she did not receive billing for the 1^st quarter dues. Audrey Miller (813) has also refused to pay the late fee. A few other members who were late this year had paid the late fee without complaint. The Board discussed in detail the $25.00 late fee policy. The Board decided that they would not change the policy, reasons are as follows:

       The policy is per the Covenants (page 7, section 7)

       The members were given notice of the late fee twice in letters (dated 7/08 and 9/08)

       To be fair the rules have to be the same for all members

       Billing statements are a courtesy. Each member is aware of the dues and they are

       responsible for paying the dues on time.

6. The Board read, reviewed, and discussed the lease from Kaibab Sauvage in detail (see copy of the original lease). After much discussion a motion was made by Walt and 2^nd by Renee for Ray Musser to negotiate a lease with Mr. Sauvage in the spirit of the Board’s discussion. The motion passed unanimously.

Key points of negotiation with Mr. Sauvage are as follows:

Change the 20 year lease to a 10 year with two 5 year extensions

Reduce the penalties for the Lessor’s early cancellation of the lease

Add a penalty for the Lessee’s early cancellation of the lease

Have the Lessee leave the grapes on the property if early cancellation

Have flags warning of spraying on property when appropriate

(The negotiation of the lease may have all or a portion of the above requests)

7. Ray reviewed with the Board the need to increase the money given to Mr. Sauvage for the installation of the grapes from the original $1500.00 to $2200.00. The reason for this is the piece of land is larger than originally thought. The motion was made by Renee and 2^nd by Mishcha. The motion passed unanimously.

8. Ray talked about the need to bring water to the land for the grapes. The Board considered having a ‘neighborhood work day’ to install the irrigation pipe, however because of liability reasons it was decided that Ray would get an estimate from Mesa Turf for the project.

9. Walt will get a ‘realtor-type letter stand’ to have near the mailbox to have handouts available for the neighborhood.

10. Renee will continue to address the issue of the ‘doggy bag stand’ with the Town of Palisade.

11. The meeting was adjourned.