The Montclair Drive HOA Board of Directors met March 14, 2013. The meeting was called to order about 7:00pm. Board members Tanya Hawkins, Denny Wagener, and Randy Fay were present. Ray Musser arrived later and resident Nancy Lewis was in attendance for part of the meeting.  Since the Secretary was not present, Randy took notes.

·    Concrete: Denny Wagener has arranged for quotes on the retaining wall for the settling pond, as well as individual sidewalk replacement. The board accepted the bid from Merritt and Associates for $1365 (attached). Several residents will be replacing portions of walkways at the same time.

·      Tree Trimming: Renee Edel has personally trimmed all of our trees and is willing to do more. She has saved us a significant amount of money, as we budgeted $600 for this in 2013. But she has ruined her shears. The board voted to replace Renee's lopper and encourage her to pursue purchase of a chain saw or perhaps a better tool.

·      Minutes: The minutes from the December 13, 2012 Board Meeting and the  February 17, 2013 Annual All-Neighborhood Meeting were read and approved.

·      Treasurer's Report: Tanya presented the Treasurer's Report, attached, which was accepted.

·      Officer's elections: Tanya Hawkins was elected Treasurer for 2013. Teri Cardell was elected Secretary. Randy Fay was coerced into returning as President for 2013.

·      Concrete Waste behind 872: The concrete waste behind 872 has not yet been removed. Denny Wagener committed to get it disposed of as a part of the concrete work.

·      Landscaping Issues: Ray, the landscaping coordinator reported that:

o   Ed, our traditional irrigation contractor, will again be able to work with our irrigation this year. We had thought he would not be available.

o   Ed will clean the pond.

o   The contract with Todd for Landscaping services was signed (attached)

o   Aerating has already been done.

o   We believe that this year we should make sure and get more than one bid for the landscaping contract, just as a matter of due diligence.

·      Procedures for dealing with member requests: We have had some communication troubles from time to time where HOA member requests did not get handled effectively. We believe this can be resolved by making sure that people speak directly to the responsible party. Thus Ray will speak directly to any member who has a landscaping issue, and they'll know who to talk to in order to follow through. Randy will deal with non-landscaping issues.

·      Drainage: Ray and Randy met with Frank Watt, Town of Palisade engineer. Frank agreed to

o   Temporarily block the culvert under US6 at the beginning of irrigation season.

o   Fill in the hole behind 819 (soon)

The meeting was adjourned at about 8:30pm.

Unless there are objections the next board meeting will be held at 7:00pm June 13, 2013, at 848 Montclair Drive.

Action Items:

1.     Randy will contact the attorney to arrange for an update of our Bylaws and Covenant, as approved by the membership at the annual meeting.

2.     Randy will ask Teri and Sandy if they were able to get the thank-you sent to John and Vicky.

3.     This year we should add a line item for landscape improvement.

4.     Tanya will make sure that Vicky's signing authority is removed at the bank.

5.     Tanya will teach Teri the Secretary duties.

6.     Denny will make sure the concrete waste behind 872 is gone.